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Executive Assistant

November 2, 2021
Category

Administration

Status

Permanent

Schedule

Full time

City

Longueuil

Training

College diploma (DEC) in office automation, equivalent training or relevant experience

Experience

5 years

Summary

We are seeking an Executive Assistant.

Accelerate your career in the world of motion!

With a focus on agility, excellence and creativity, people are at the heart of the D-BOX experience. D-BOX, a Quebec-based SME, is recognized as a leader in motion technology. We work every day to create immersive experiences of unprecedented realism. Motivated by challenges and collaborative work? D-BOX has a place for you!

Reporting to the President and CEO, the individual will be responsible for supporting him and certain members of management in day-to-day operations.

Your mission

  • Plan, coordinate and ensure the logistics of meetings, calls and events (internal and external), appointments and any other activity of a similar nature (management meetings, meetings of the Board of Directors and its subcommittees, and annual shareholder meetings)
  • Attend various meetings and prepare minutes and/or follow-up documents
  • Coordinate, produce and revise various internal documents
  • Take charge of certain internal projects (employee meetings, improvement projects, etc.)
  • Plan and manage the President’s agenda
  • Coordinate travel arrangements (reservations, follow-ups with airlines, hotels or travel agencies, etc.)
  • Screen, forward and respond to emails and calls for the President
  • Write, prepare, compile and format documents such as financial reports, presentations, meeting follow-ups and notes
  • Respond to various requests and administrative follow-ups required by the members of the Board of Directors
  • Support management in their preparation of quarterly financial documentation (financial statements, MD&A, Board reports, etc.)
  • Complete and coordinate expense account reports for members of management
  • Support the various departments during special projects
  • Perform any other related tasks likely to provide support to the President and CEO, members of management or the various departments

Your DNA

  • You have a college diploma (DEC) in office automation, equivalent training or relevant experience
  • You have at least five (5) years of experience as an assistant to senior management
  • You are bilingual (French and English, spoken and written)
  • You have excellent knowledge of the Windows environment and Office suite
  • You understand financial and management reports
  • You display organizational agility, proactivity, discretion and flexibility
  • You are very detail-oriented
  • You are not afraid to get out of your comfort zone
  • Your customers, whether internal or external, are a priority for you
  • You like to work in a dynamic and fast-growing environment

Perks

  • An energetic team working to entertain the world 
  • An opportunity to innovate, grow and make a significant impact
  • Flexible working hours with the possibility of telework
  • A comprehensive insurance plan (including telemedicine service)
  • Skills development and training
  • Personal days
  • Bonus program
  • An annual fitness credit ($225)
  • A salary that’s commensurate with your talent 
  • Happy hour get-togethers, themed dinners, various activities
  • D-BOX viewing room
  • Free coffee and tea
  • And much more!


COVID-19 measures
D-BOX has taken all necessary measures to ensure a safe and healthy work environment for its employees, including distancing, the use of masks and disinfecting.

D-BOX is committed to making our team a better reflection of society and values diversity of all forms. We encourage applications from women, from those who identify as Indigenous, as a Person of Colour, as a member of the LGBTQ2S+ community, as a person with a disability and from other cultural, racial or ethnic minorities.

EXECUTIVE ASSISTANT